Events Calendar

Emory calendar event listings appear on the university's main website on the www.emory.edu home page, at www.emory.edu/home/events/ and on Emory Mobile, along with websites across campus that elect to feature calendar displays.

Trumba Overview (PDF 352KB)

How do I get my event into the calendar?

To get an entry in Emory's online calendar, event managers, planners and sponsors may enter the details for consideration using our free submission form: www.emory.edu/home/events/submit-event.html. You can also reach the form by clicking the "submit an event" box on the main calendar page at www.emory.edu/home/events/.

We welcome submissions from faculty, staff and students. Follow the guidelines below to expedite the approval process.

Community members who have more than a handful of events annually may want to consider getting their own publisher or editor account for the Trumba calendar application. University Marketing arranges accounts for individual departments.

Approval

Submitting an event adds it to a queue for approval by the calendar administrator. Please allow at least 72 hours for your event to be reviewed and approved by a calendar editor after you submit it.

Emory University reserves the right to edit submissions for grammar, style, accuracy and objectionable content, and to decline event listings for use on the main university site. Responsibility for accuracy of event data remains with event entry owners.

You will receive an automated email confirming your event submission. Due to volume and functionality limitations, no approval notification will be provided, including denied submissions. It is the submitter's responsibility to verify an event's appearance in the main calendar.

General guidelines

Proof your entries before submission. Events with typos, incomplete information and notes such as "location TBD" will be declined for main site use.
Skip form data fields if they don't apply to your event.
If your event is sponsored by more than one office, coordinate with others about which office will submit the event to the main site calendar. Duplicate entries from multiple sources will be deleted from the main site listing.

Headlines

Short (40-character range ideal; under 100 characters good)
Rely on the event description to provide details
Use correct punctuation
Avoid using quotation marks
Don't use all capital letters
Note the home page calendar accomodates a maximum of about 90 characters. Text of longer headlines will be cut off.

Event details

Short (60-word range ideal; under 100 words good)
Rely on your link for event details beyond the basics
Avoid jargon and acronyms
Avoid photos
Don't enter html code to affect the layout

Contact and website info

Emory employee name, phone and/or email required
If a website is listed, an Emory website url is required

Location

Required
Emory campus location strongly preferred
Off-campus locations must have clear Emory connection

Corrections and cancellations

You cannot revise an entry once it is submitted with the free public form.

If you need to correct information for an event that has not yet been approved, use the link on the submission confirmation email to withdraw your entry. Then submit a new event with the updated information.

If your event is cancelled, please notify us by sending an email to calendar@emory.edu.

www.emory.edu home page event listing

The main calendar at www.emory.edu/home/events/ displays all approved events, and we select events from that list to appear on the www.emory.edu home page. The number of events that can be displayed simultaneously on the university site's home page is limited. Items selected for the home page display typically appear on the day of or the day before the event. We select events based on criteria that include:

general and external interest
open to the public
sponsored by an Emory department, and/or
significant public relations value
time-sensitive

If you have questions about how an event appears in the Emory Online Calendar, or about how the event appears on the Emory website home page, send an email to calendar@emory.edu.

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