Uploading to Emory's YouTube Channel
Once you have created and edited your video files, a few final steps are required before they are ready to be uploaded and distributed via Emory's YouTube Channel. Emory's YouTube Channel is managed by University Marketing. For more in-depth information, email University Marketing.
Speaker Release Form and Copyright Policing
Prior to the distribution of any Emory University audio or video, it is essential to be certain that Emory has either the copyright or the rights to distribute the material.
Please have all featured speakers complete and return the Speaker Release Form found on the Emory iTunes U website. Forms must be signed and faxed in to University Communications (404.727.3750) to become part of the comprehensive database.
Also be sure to check that there is no copyrighted audio or video used by those featured in your audio or video multimedia. Presenters often use slides of copyrighted images or maps that are fine for educational use, but not for promotional use.
Intros and Exits
All audio and video files are required to include the Emory University-branded intros and exits. These files should be added to the very beginning and very end of your file.
Download Standard Definition Intro & Exit
Download Widescreen Intro & Exit
If you need an HD version, please contact Ann Borden of Emory Photo/Video.
File Size and Formats
Ensure that your video file does not exceed 20 GB, but is not smaller than 640x480 resolution. The large file size allows for both high quality and HD videos to be uploaded to YouTube. More detailed information on file size and resolution.
Preferred file types to upload to YouTube are Quicktime (.mov) and MPEG (.mp4). For a full list of file formats, see this list from YouTube. If you need to convert a file to an acceptable format, make an appointment with Emory's Center for Interactive Technology to use the lab's Episode Pro program to do the conversion.
Submitting Files to Emory's YouTube Channel
For inclusion on the Emory YouTube Channel, you must submit your video file to one of the YouTube admins:
University Marketing: Available to general university
Emory Photo/Video: Handles uploading of projects to both YouTube and iTunes U for clients
Health Sciences: Wendy Darling, available for Woodruff Health Science Center projects
Emory College: Brian Williams and Hal Jacobs, available for Emory College projects
University Marketing can facilitate the majority of upload requests, and upon request, provide spreadsheets of viewer data including how views are discovering your video, some demographic information and more.
Step 1: Get access to the web drive
Email University Marketing with your Emory NetID (password not necessary) to be given access to the web drive.
Step 2: Upload to YouTube Drop Box on Web Drive & Repeat
1. Send an email to University Marketing listing the video's title, description and key words, which will be edited to meet the guidelines below.
- Title: This should be no longer than 5-7 words describing the content, not the speaker [unless it's the Dalai Lama or Salman Rushdie], no internal-Emory acronyms/terms.
- Description: Have fun! Include the relative date [March 2009] and an Emory web page to link back to [For more information, visit www.emory.edu/housing].
- Key words: List both internal and external descriptive words, names and items referenced.
2. With your access to the YouTube Drop Box enabled, click on the link below and bookmark site for future use:
3. A screen prompts you to log in with your Emory NetID and password before the site will load.
4. Once you have logged in, use the "Choose File" button to select your video file and press "Upload" to begin. Do not close this browser window while the upload is in progress.
Your access allows you to upload files. Do not Create a Folder or modify the Access permissions for yourself or any other user.
5. When the file appears, transfer is complete! You may now close the window.
6. You will receive a reply email with the URL of your video.
Things to keep in mind
- This space is NOT for storage, only for transfer. Email University Marketing immediately after material has been posted so it can be downloaded and taken down.
- The webdrive currently has only 4GB of space, so plan accordingly f you wish to transfer several videos at a time.
- Once they are ready, the official Emory University intro and exit files will constantly be available for download from this space, and must be included on all videos.